Shortcut Key Reference

The following table lists the default shortcut keys (which are also called keyboard shortcuts or key combinations) that are available in Word. For the Microsoft help topic about the keyboard shortcuts available in Word 2010, see Keyboard Shortcuts for Microsoft Word. For the Microsoft help topic about the keyboard shortcuts available in Word 2007, see Keyboard Shortcuts for Microsoft Office Word. For the Microsoft help topic about the keyboard shortcuts available in Word 2003, see Keyboard Shortcuts for Word.

Note. Some of these shortcut keys work only in outline view. For more information about outline view, seeHow to Save Yourself Hours by Using Outline View Properly by Dave Rado.

Key	Action
Ctrl+A	Selects all (same as Ctrl+(num)5).
Ctrl+Shift+A	Toggles changing the selected text to all caps.
Alt+Shift+A	Shows all heading levels and body text.
Ctrl+B Ctrl+Shift+B	Toggles bold formatting.
Ctrl+C	Copies the selection to the clipboard (same as Ctrl+Insert). When enabled, pressing Ctrl+C twice opens the Clipboard task pane.
Ctrl+Shift+C	Copy the formatting of the selected text.
Alt+Ctrl+C	Inserts a copyright symbol (©).
Ctrl+D	Opens the Font dialog box with the focus at the Font combo box (see alsoCtrl+Shift+F and Ctrl+Shift+P).
Ctrl+Shift+D	Toggles double underlining.
Alt+Ctrl+D	Inserts an endnote.
Alt+Shift+D	Inserts the current date (DATE field).
Ctrl+E	Applies center alignment, which is also called center justification.
Ctrl+Shift+E	Toggles track revisions.
Alt+Shift+E	Opens a data source for mail merge.
Ctrl+F	In Word 2010, opens the Navigation pane. In other versions, opens the Find and Replace dialog box to the Find tab.
Ctrl+Shift+F	In Word 2010 and Word 2007, opens the Font dialog box with the focus at theFont combo box. In Word 2003, selects the Font drop-down list on theFormatting toolbar, if the Formatting toolbar is displayed, or opens theFont dialog box.
Alt+Ctrl+F	Inserts a footnote.
Alt+Shift+F	Inserts a merge field.
Ctrl+G	Opens the Find and Replace dialog box to the Go To tab (same as F5).
Ctrl+Shift+G	Opens the Word Count dialog box for the active document. In Word 2003, if the Word Count toolbar is displayed, the Word Count Statistics list is selected instead.
Ctrl+H	Opens the Find and Replace dialog box to the Replace tab.
Ctrl+Shift+H	Formats text as hidden.
Alt+Ctrl+H	Highlights the selected text (Word 2007).
Ctrl+I Ctrl+Shift+I	Toggles italic formatting.
Alt+Ctrl+I	Toggles print preview (same as Ctrl+F2).
Alt+Shift+I	Marks a citation.
Ctrl+J	Applies justified alignment, which is also called full justification.
Ctrl+Shift+J	Spreads all the lines in the current paragraph or selected paragraphs across the entire width between the margins.
Ctrl+K	Inserts a hyperlink.
Ctrl+Shift+K	Toggles small caps.
Alt+Ctrl+K	Automatically formats the active document.
Alt+Shift+K	Checks for errors in mail merge.
Ctrl+L	Applies left alignment, which is also called left justification.
Ctrl+Shift+L	Applies the Bulleted List style (but not the default bullet style).
Alt+Ctrl+L	Inserts a list number (LISTNUM) field.
Alt+Shift+L	Toggles between showing only the first line of each paragraph and showing all the text in an outline in outline view.
Ctrl+M	Indents the current paragraph.
Ctrl+Shift+M	Decreases the indentation to previous tab stop (similar to Shift+Tab).
Alt+Ctrl+M	Insert an annotation.
Alt+Shift+M	Sends mail merge results to the printer.
Ctrl+N	Creates a new document with the Normal template.
Ctrl+Shift+N	Applies the Normal style (same as Alt+Shift+(num)5).
Alt+Ctrl+N	Switches to Normal view.
Alt+Shift+N	Assembles mail merge results in the document.
Ctrl+O	Opens the Open dialog box to locate or specify a document or template to open (same as Ctrl+F12 and Alt+Ctrl+F2).
Ctrl+Shift+O	Opens the Research pane for the current word.
Alt+Ctrl+O	Switches to outline view.
Alt+Shift+O	Marks text that will be included in the table of contents.
Ctrl+P	Opens the Print dialog box (same as Ctrl+Shift+F12).
Ctrl+Shift+P	In Word 2010 and Word 2007, opens the Font dialog box with the focus at the font Size combo box. In Word 2003, selects the Font Size drop-down list on the Formatting toolbar, if the Formatting toolbar is displayed, or opens theFont dialog box.
Alt+Ctrl+P	Switches to Print Layout view.
Alt+Shift+P	Inserts a page number (PAGE) field.
Ctrl+Q	Resets the paragraph formatting to the default paragraph formatting of the applied style.
Ctrl+Shift+Q	Applies the Symbol font.
Ctrl+R	Applies right alignment, which is also called right justification.
Ctrl+Shift+R	Updates the word count for the active document.
Alt+Ctrl+R	Inserts a registered symbol (®).
Alt+Shift+R	Links this header/footer to the previous section.
Ctrl+S	Saves the active document or template (same as Shift+F12 andAlt+Shift+F2).
Ctrl+Shift+S	In Word 2007, opens the Apply Styles task pane for applying, creating, or modifying styles and formatting (use Alt+Ctrl+Shift+S to modify a style without applying it to the selection). In Word 2003, selects the Styles drop-down list on the Formatting toolbar, if the Formatting toolbar is displayed, or opens the Style dialog box.
Alt+Ctrl+S	Splits the active window along a horizontal line.
Alt+Ctrl+Shift+S	Opens the Styles pane (Word 2007).
Ctrl+T	Increases the hanging indentation.
Ctrl+Shift+T	Decreases the hanging indentation.
Alt+Ctrl+T	Inserts a trademark symbol (™).
Alt+Shift+T	Inserts the current time (a TIME field).
Ctrl+U Ctrl+Shift+U	Toggles underlining.
Alt+Ctrl+U	Updates the formatting of the table to match the applied formatting.
Alt+Shift+U	Updates all fields in the selection (same as F9).
Ctrl+V	Pastes the clipboard contents (same as Shift+Insert).
Ctrl+Shift+V	Applies the formatting previously copied using Ctrl+Shift+C to the selected text.
Alt+Ctrl+V	In Word 2007, opens the Paste Special dialog box. In Word 2003, inserts the AutoText for the preceding text or selected text (same as F3).
Alt+Ctrl+Shift+V	In Word 2007, inserts the Quick Part (AutoText) for the preceding text or selected text (same as F3).
Ctrl+W	Closes the active document (same as Ctrl+F4).
Ctrl+Shift+W	Toggles underlining whole words.
Ctrl+X	Cuts (copies to the clipboard and deletes) the selection (same as Shift+Del).
Alt+X	Toggles between the character preceding the cursor and its hexadecimal Unicode number.
Alt+Shift+X	Marks text that will be included in the index.
Ctrl+Y	Redoes the last action performed (same as F4 and Alt+Enter).
Alt+Ctrl+Y	Repeats the previous search or cursor movement (same as Shift+F4).
Ctrl+Z	Undoes the last action performed (same as Alt+Backspace).
Ctrl+Shift+Z	Resets the font formatting to the default font formatting of the applied style. If support for Chinese is not enabled in Windows, Ctrl+Space also does this.
Alt+Ctrl+Z	Goes back to the previous cursor position (up to the last three positions) (same as Shift+F5).
Ctrl+1	Applies single line spacing.
Alt+Ctrl+1	Applies the Heading 1 style.
Ctrl+2	Applies double spacing.
Alt+Ctrl+2	Applies the Heading 2 style.
Ctrl+3	Locks selected fields to prevent updating (same as Ctrl+F11).
Alt+Ctrl+3	Applies the Heading 3 style.
Ctrl+4	Unlocks selected fields to enable updating (same as Ctrl+Shift+F11).
Ctrl+5	Applies 1.5 line spacing.
Ctrl+6	Deletes field code and leaves the current result (same as Ctrl+Shift+F9).
Ctrl+0	Adds or removes additional space before the current paragraph or selected paragraphs.
F1	Opens Help.
Ctrl+F1	In Word 2007, shows or hides the Ribbon (double-clicking any Ribbon tab also shows or hides the Ribbon). In Word 2003, opens or closes the most recently used task pane.
Shift+F1	In Word 2007, shows or hides the formatting properties in the task pane. In Word 2003, shows the Show Formatting task pane.
Alt+F1	Moves to the next field (same as F11). Note. Hyperlinks are fields.
Alt+Shift+F1	Moves to the previous field (same as Shift+F11).
Alt+Ctrl+F1	Opens Microsoft System Info (Word 2003).
F2	Selects text that will be moved to the cursor location when Enter is pressed.
Ctrl+F2	Toggles print preview (same as Alt+Ctrl+I).
Shift+F2	Selects text that will be copied to the cursor location when Enter is pressed.
Alt+Shift+F2	Saves the active document or template (same as Ctrl+S and Shift+F12).
Alt+Ctrl+F2	Opens the Open dialog box to locate or specify a document or template to open (same as Ctrl+O and Ctrl+F12).
F3	Inserts the AutoText for preceding text or selected text (same asAlt+Ctrl+Shift+V in Word 2007 or Alt+Ctrl+V in Word 2003).
Ctrl+F3	Deletes the selected text and adds it to the spike (a special AutoText entry).
Shift+F3	Changes the text to all capital letters, to all small letters, or to a capital letter at the beginning of every word.
Alt+F3	Saves the selected text in an AutoText entry.
Ctrl+Shift+F3	Inserts the contents of the spike (a special AutoText entry) and empties it.
F4	Redoes the last action performed (same as Ctrl+Y and Alt+Enter).
Ctrl+F4	Closes the active document (same as Ctrl+W).
Shift+F4	Repeats the previous search or cursor movement (same as Alt+Ctrl+Y).
Alt+F4	Closes the active document and exits Word when all documents are closed.
F5	Opens the Find and Replace dialog box to the Go To tab (same as Ctrl+G).
Ctrl+Shift+F5	Opens the Bookmark dialog box.
Shift+F5	Goes back to the previous cursor position (up to the last three positions) (same as Alt+Ctrl+Z).
Alt+F5	Restores all Word documents to the normal window size.
F6	Switches to the next open task pane or editing pane.
Ctrl+F6	Switches to the next document window (same as Alt+F6).
Shift+F6	Switches to the previous open task pane or editing pane.
Alt+F6	Switches to the next document window (same as Ctrl+F6).
Ctrl+Shift+F6 Alt+Shift+F6	Switches to the previous document window.
F7	Checks spelling and grammar of the selected text or the active document.
Shift+F7	Opens the theasarus.
Alt+F7	Finds the next spelling or grammar error.
Ctrl+Shift+F7	Copies modified text from a linked file back to its source.
Alt+Shift+F7	Translates.
F8	Extends the selection. To collapse an extended selection, press Esc and move the cursor. For more information about how to use the F8 key to extend a selection, see Using the F8 Key.
Shift+F8	Shrinks the selection to the next smaller unit.
Alt+F8	Opens the Macro dialog box to run, create, modify, or delete a macro.
F9	Updates all fields in the selection (same as Alt+Shift+U).
Ctrl+F9	Converts the selected text to a field code and adds the special curly brackets that are part of the field code.
Shift+F9	Shows or hides the selected field codes or the field code at the cursor.
Alt+F9	Shows or hides all field codes.
Ctrl+Shift+F9	Deletes the field code and leaves the current result (same as Ctrl+6).
Alt+Shift+F9	Performs a click on the field.
Shift+F10	Displays the shortcut menu for the selected item (right-click also displays the shortcut menu).
Ctrl+F10	Toggles the size of the active document window between normal and maximized.
Alt+F10	Toggles the size of the all document windows between normal and maximized.
F11	Moves to the next field (same as Alt+F1).
Ctrl+F11	Locks the selected fields to prevent updating (same as Ctrl+3).
Shift+F11	Moves to the previous field (same as Alt+Shift+F1).
Alt+F11	Opens or switches to the Microsoft Visual Basic editor.
Ctrl+Shift+F11	Unlocks the selected fields to enable updating (same as Ctrl+4).
F12	Opens the Save As dialog box.
Ctrl+F12	Opens the Open dialog box to locate or specify a document or template to open (same as Ctrl+O and Alt+Ctrl+F2).
Shift+F12	Saves the active document or template (same as Ctrl+S andAlt+Ctrl+F12).
Ctrl+Shift+F12	Opens the Print dialog box (same as Ctrl+P).
Ctrl+Tab	Inserts a tab character within a table cell.
Shift+Tab	Decreases the indentation to previous tab stop (similar to Ctrl+Shift+M).
Ctrl+Enter	Inserts a page break.
Shift+Enter	Inserts a soft return (vertical tab) (ASCII 11).
Alt+Enter	Redoes the last action performed (same as Ctrl+Y and F4).
Ctrl+Shift+Enter	Inserts a section break or a column break.
Alt+Ctrl+Enter	Inserts a style separator and combines with the next paragraph (inserts a style separator and hides the paragraph break). For more information about how to use a style separator, see Using a Style Separator.
Shift+Insert	Copies the selection to the clipboard (same as Ctrl+C).
Shift+Insert	Pastes the clipboard contents (same as Ctrl+V).
Ctrl+Del	Deletes the next word.
Shift+Del	Cuts (copies to the clipboard and deletes) the selection (same as Ctrl+X).
Ctrl+Backspace	Deletes the previous word.
Alt+Backspace	Undoes the last action performed (same as Ctrl+Z).
Alt+Shift+Backspace	Redoes the last action that was undone.
Right	Moves to the next character.
Ctrl+Right	Moves to the beginning of the next word.
Shift+Right	Extends the selection one character to the right.
Alt+Right	Goes to the last location reached from a hyperlink.
Ctrl+Shift+Right	Extends the selection to the beginning of the next word.
Alt+Shift+Right	Increases the numbering level in a multilevel list. In outline view, demotes the selected text to the next lower outline level.
Left	Moves to the previous character.
Ctrl+Left	Moves to the beginning of the current word or the previous word.
Shift+Left	Extends the selection to the previous character.
Alt+Left	Goes back to the last hyperlink used.
Ctrl+Shift+Left	Extends the selection to the beginning of the current word or the previous word.
Alt+Shift+Left	Decreases the numbering level in a multilevel list. In outline view, promote the selected text to the next higher outline level.
Up	Moves up one line.
Ctrl+Up	Moves to the beginning of the paragraph or to the beginning of the previous paragraph.
Shift+Up	Extends the selection up one line.
Alt+Up	Moves to the previous object (table cell or end of the previous row) on the current page.
Ctrl+Shift+Up	Extends the selection to the beginning of the paragraph or to the beginning of the previous paragraph.
Alt+Shift+Up	In a table, moves the current row up. In outline view, moves the selected text to the place above the previous outline item.
Down	Moves down one line.
Ctrl+Down	Moves to the beginning of the next paragraph.
Shift+Down	Extends the selection down one line.
Alt+Down	Moves to the next object (table cell or end of row) on the current page. When a drop-down list is selected, opens the list.
Ctrl+Shift+Down	Extends the selection to the beginning of the next paragraph.
Alt+Shift+Down	In a table, moves the current row down. In outline view, moves the selected text to the place below the next outline item.
Home	Moves to the beginning of the line.
Ctrl+Home	Moves to the beginning of the document.
Shift+Home	Extends the selection to the beginning of the line.
Alt+Home	Moves to the first cell in the row.
Ctrl+Shift+Home	Extends the selection to the beginning of the document.
Alt+Shift+Home	Extends the selection to the first cell in the row.
Alt+Ctrl+Home	Opens Select Browse.
End	Moves to the end of the line.
Ctrl+End	Moves to the end of the document.
Shift+End	Extends the selection to the end of the line.
Alt+End	Moves to the end of the row.
Alt+Shift+End	Extends the selection to the end of the row.
Ctrl+Shift+End	Extends the selection to the end of the document.
Page Up	Moves to the previous text screen.
Shift+Page Up	Extends the selection to the previous text screen.
Ctrl+Page Up	Goes to or browses previous, according to settings on the Go to tab of theFind and Replace dialog box or the Select Browse pane.
Alt+Page Up	Moves to the first cell in the column.
Alt+Shift+Page Up	Extends the selection to the first cell in the column.
Alt+Ctrl+Page Up	Moves to the beginning of the first line on the screen.
Alt+Ctrl+Shift+Page Up	Extends the selection to the beginning of the first line on the screen.
Page Down	Moves to the next text screen.
Shift+Page Down	Extends the selection to the next text screen.
Ctrl+Page Down	Goes to or browses next, according to settings on the Go to tab of the Find and Replace dialog box or the Select Browse pane.
Alt+Page Down	Moves to the end of the column.
Alt+Shift+Page Down	Extends the selection to the end of the column.
Alt+Ctrl+Page Down	Moves to the end of the last line on the screen.
Alt+Ctrl+Shift+Page Down	Extends the selection to the end of the last line on the screen.
Ctrl+Space	Resets the font formatting to the default font formatting of the applied style (same as Ctrl+Shift+Z). If support for Chinese is enabled in Windows,Ctrl+Space switches the character input mode.
Ctrl+Shift+Space	Inserts a hard space.
Ctrl+(num)5	Selects all (same as Ctrl+A).
Alt+(num)5	Selects the entire current table.
Alt+Shift+(num)5	Applies the Normal style (same as Ctrl+Shift+N).
Ctrl+(num)-	Inserts an en dash (–).
Alt+Ctrl+(num)-	Inserts an em dash (—).
Alt+Shift+(num)-	In outline view, hides the text in the next lower outline level (same asAlt+_).
Alt+Ctrl+(num)+	Customizes the keyboard shortcut pressed after this key combination.
Alt+Shift+(num)+	In outline view, shows the text in the next lower outline level (same asAlt++).
Esc	Cancels.
Alt+!	Shows only level 1 headings.
Alt+@	Shows level 1 and level 2 headings.
Alt+#	Shows level 1 through level 3 headings.
Alt+$	Shows level 1 through level 4 headings.
Alt+%	Shows level 1 through level 5 headings.
Alt+^	Shows level 1 through level 6 headings.
Alt+&	Shows level 1 through level 7 headings.
Ctrl+*	Shows or hides non-printing characters.
Alt+*	Shows level 1 through level 8 headings.
Alt+(	Shows level 1 through level 9 headings.
Ctrl+-	Inserts an optional hyphen.
Alt+Ctrl+-	Removes a menu shortcut (Word 2003).
Ctrl+_	Inserts a hard hyphen.
Alt+_	In outline view, hides the text in the next lower outline level (same asAlt+Shift+(num)-).
Ctrl+=	Toggles subscript formatting.
Alt+=	Inserts an equation (Word 2007).
Alt+Ctrl+=	Customizes menu shortcuts (Word 2003).
Ctrl++	Toggles superscript formatting.
Alt++	In outline view, shows the text in the next lower outline level (same asAlt+Shift+(num)+).
Ctrl+[	Decreases the font size by 1 pt.
Ctrl+Shift+>	Increases the font size by 1 pt up to 12 pt or by 2 pt above 12 pt.
Ctrl+]	Increases the font size by 1 pt.
Ctrl+Shift+<	Decreases the font size by 1 pts at 12 pt or less, of by 2 pt above 12 pt.
Ctrl+[	Decreases the font size by 1 pt.
Ctrl+\	Moves between hyperlinks and subdocuments.
Ctrl+:	Adds a dieresis (¨) to the next letter typed, if the combination is supported.
Ctrl+’	Adds an acute (´) to the next letter typed, if the combination is supported, or inserts an upper-case eth (Ð) or a lower-case eth (ð) if the next letter typed is D or d, respectively.
Ctrl+`	Adds a grave (`) to the next letter typed, if the combination is supported.
Ctrl+^	Adds a circumflex (ˆ) to the next letter typed, if the combination is supported.
Ctrl+&	Creates a ligature, such as Æ, æ, Œ, œ, or ß of the next letter typed (A, a, O, o, or s, respectively, in the examples just listed), if the combination is supported.
Ctrl+~	Adds a tilde (˜) to the next letter typed, if the combination is supported.
Ctrl+,	Adds a cedilla (¸) to the next letter typed, if the combination is supported.
Ctrl+/	Adds a stroke (/) to the next letter typed, if the combination is supported.
Ctrl+@	Adds a ring (°) to the next letter typed, if the combination is supported.
Alt+Ctrl+.	Inserts an ellipsis (…).
Alt+Ctrl+?	Inserts an inverted question mark (¿).
Alt+Ctrl+!	Inserts an inverted exclamation mark (¡).